Summer camp planning

Your ultimate guide to a stress-free summer (and how a GPO can help)

Creating the idyllic summer camp experience – the scent of pine, the sound of laughter, the glow of a campfire – takes careful planning. From stocking supplies to prepping cabins, the to-do list can feel overwhelming. That’s where strategic planning and a group purchasing organization (GPO) make all the difference. A GPO can streamline procurement and help secure savings, so you can focus on what truly matters: creating unforgettable memories for campers.

Why a GPO is your camp's best friend: Unlocking GPO benefits for camp operators

• Savings and efficiency: Access bulk discounts and streamlined camp procurement.
• Focus on the campers: Simplify procurement so your staff can focus on creating meaningful camper experiences.
• Strategic partnerships: Connect with trusted suppliers that understand the needs of camp operators, from food service to facility maintenance.

Key areas for summer camp preparation and how a GPO can help:

1. Fueling adventures: Food and nutrition
   • The challenge: Feeding hundreds of hungry campers (plus staff) nutritious, delicious meals while managing special diets, food safety regulations and rising food costs.
   • Entegra solution:
     • Bulk savings: Competitive pricing on everything from fresh produce and proteins to snacks and pantry staples (through major distributors like Sysco and Gordon Food Service).
     • Menu magic: Menu planning and allergen support to help you create fun, nutritious meals that cater to all dietary needs.
   • Pro tip: Plan a rotating two-week meal cycle to simplify food orders while keeping meals exciting for campers.
2. Creating a comfortable camp haven: Facilities and maintenance
   • The challenge: Ensuring clean, safe and comfortable cabins, dining halls and common areas for campers and staff.
   • Entegra solution:
     • Discounted rates on bunk beds, mattresses, cleaning supplies and building maintenance (through partnerships with HD Supply, Sherwin-Williams and Ecolab).
     • Quality assurance: Vetted suppliers to ensure equipment meets safety standards.
   • Pro tip: Invest in eco-friendly cleaning solutions and energy-efficient lighting for long-term cost savings and sustainability.
3. Prioritizing health and security: Keeping campers safe
   • The challenge: Sunburns, bug bites and scraped knees are all part of camp life but being prepared keeps small mishaps from turning into major issues.
   • Entegra solution:
     • Easy access to essential supplies: sunscreen, bug repellent, first aid kits, medical supplies and hydration stations.
   • Pro tip: Strategically place hands-free sanitation stations to minimize germ spread.
4. Building a ready-to-go team: Staffing and training
   • The challenge: Finding, training and certifying seasonal staff in crucial areas like CPR and food safety. •
   • Entegra solution:
     • Discounted training programs for food handling, allergen safety, workforce solutions and background checks.
   • Pro tip: Offer pre-season training and early hiring incentives to build a strong, prepared team.
5. Crafting unforgettable moments: Theme days and activities
   • The challenge: Theme days, color wars and talent shows — these are the moments campers remember for years. But planning engaging events (without blowing the budget) takes strategy.
   • Entegra solution:
     • Bulk discounts on s'mores ingredients, event food, costumes, decorations, craft supplies and outdoor games.
   • Pro tip: Order supplies well in advance to avoid last-minute shortages and expensive rush shipping.

The final countdown: Your best summer awaits!

Meticulous camp season planning, early preparation and strategic partnerships are the keys to a successful camp season. A GPO like Entegra streamlines your camp procurement process, saving you time and money and allowing you to focus on creating lasting memories.

Ready to make this your best camp season yet? Connect with us today to discover how our GPO can help you prepare for a smooth, stress-free, unforgettable summer!

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